All-in-one software for career and trade schools

The only platform your school needs

Enrollment, payment plans, clock hours, documents and state board reporting in one place, so you stop paying for tools that don't talk.

Book a demo or start a 21-day free trial
  • FERPA-aligned
  • Encrypted in transit and at rest
  • Month to month, cancel anytime

Evening cohort · May 2026

School overview

Search studentsAudit-ready
84Active students
12Board-ready
3Payments due
61%Average hours complete
StudentProgramClock hoursDocumentsStatus
TWTiara WashingtonCosmetology412 / 15002 of 3In progress
JRJose ReyesHVAC890 / 9003 of 3Board-ready
DKDominique KimMedical assisting210 / 7203 of 3Payment due
MSMarcus SinghWelding650 / 6503 of 3Board-ready
ABAaliyah BrooksCosmetology1180 / 15003 of 3In progress
EPEthan ParkHVAC120 / 9001 of 3Documents due
SRSofia RamirezMedical assisting540 / 7203 of 3In progress
DHDarnell HayesWelding300 / 6502 of 3In progress

For every trade and vocational school, like

Schools on Completra

Career schools in Texas, South Carolina, Indiana and Florida run on Completra

The problem

Your school runs on tools that don't talk

Every student lives in twelve places, spelled twelve ways. You pay for all of them.

What schools pay for separately

Starting prices, per month

  • JotFormApplications and forms$39
  • MailchimpEmail marketing$45
  • CanvasLearning management (LMS)≈ $250
  • KajabiOnline courses$149
  • Google WorkspaceSheets and email, 3 staff$21
  • Microsoft 365Excel, 3 staff$30
  • ZapierGlue between the tools$30
  • SimpleTextingTexting students$39
  • GoHighLevelAutomation and CRM$97
  • Student portal / SISStudent records and portal≈ $150
  • RingCentralPhone system, 2 users$60
  • Secure forms and emailHIPAA-ready upgrade tiers$60+

Total, every month≈ $970

One system instead

≈ $970 a month in separate tools, or one system from $299.

Everything on this list from $499 a month. No per-student fees, nothing to glue together.

  • Separate tools≈ $970/mo≈ $11,600 a year
  • Completra Foundation$299/mo$3,588 a year · forms, applications, payments, email, texting, CRM, phone line
  • Completra Growth$499/mo$5,988 a year · adds the student portal and LMS

That's about $5,600 to $8,000 a year back in your budget.

See all plans

Typical published starting prices for small teams, checked October 2026. Canvas and student portal / SIS pricing are quote-based estimates, and secure (HIPAA-ready) form and email tiers are what schools commonly pay elsewhere. Completra encrypts student data in transit and at rest. Your costs may be higher. Completra prices are billed monthly; Foundation with the student portal is $399 a month.

Today: one student, five records

  • JotFormTiara Washington
  • MailchimpT. Washington
  • CanvasWashington, Tiara
  • SpreadsheetTiara W.
  • Folderwashington_t

With Completra: one record

TWTiara WashingtonCosmetology
Clock hours
412 / 1500
Documents
2 of 3 on file
Enrollment
Agreement signed
Registry
Included

How it works

One system follows each student from first inquiry to certificate

01Enroll

Turn inquiries into enrolled students

Forms, documents and the enrollment agreement move each student forward on their own.

  • Five steps, inquiry to enrolled
  • E-signed enrollment agreement
  • Welcome email with the start date
Start free trialBook a demo

Enrollment pipeline

New students

Runs automatically

Interest2

EPEthan P.HVACNew inquiry
DHDarnell H.WeldingNew inquiry

Application1

DKDominique K.Medical assistingIn review

Documents2

TWTiara W.Cosmetology2 of 3 on file
SRSofia R.Medical assisting3 of 3 on file

Agreement1

ABAaliyah B.CosmetologySent for e-signature

Enrolled2

JRJose R.HVACWelcome email sent
MSMarcus S.WeldingWelcome email sent

02Track

See every hour and every document

Each student has one record your whole team reads the same way.

  • Clock hours from attendance
  • Missing documents flagged early
  • Payments on the same record
Start free trialBook a demo
TW

Tiara Washington

Cosmetology · Evening May 2026

In progress

Clock hours

412of 1500

Hours per week

2430283218303430

Last 8 weeks · from attendance

Documents

  • Government-issued ID
  • Diploma or GED
  • Immunization records

Graduation requirements

3 of 5 met

Program checklist

03Report

Your state board registry in one click

The Master Student Registry builds itself from the records you already keep.

  • Grouped by cohort
  • SSNs masked to the last four
  • Downloads as a CSV
Start free trialBook a demo

State board reporting

Master Student Registry

Evening May 2026
CohortStudentProgramEntry dateSS# (last 4)Graduate
Evening May 2026Tiara WashingtonCosmetology05/02/26***-**-4821Present
Evening May 2026Jose ReyesHVAC05/02/26***-**-7734Present
Evening May 2026Dominique KimMedical assisting05/02/26***-**-9103Present
Evening May 2026Marcus SinghWelding05/02/26***-**-5562Yes
Evening May 2026Aaliyah BrooksCosmetology05/02/26***-**-2290Present
Evening May 2026Ethan ParkHVAC05/02/26***-**-6017Present

master-student-registry.csv is ready

04Get paid

Payment plans that run themselves

Students pick pay in full or a payment plan when they enroll. Reminders and receipts go out on their own.

  • Pay in full, installments or a deposit
  • Paid into your own Stripe, PayPal or Square account
  • Autopay on a saved card with Stripe
Start free trialBook a demo

Payment plan · Tiara Washington

Cosmetology tuition

On schedule
PaymentDueAmountStatus
Deposit05/02/26$500.00Paid
Installment 106/01/26$450.00Paid
Installment 207/01/26$450.00Paid
Installment 308/01/26$450.00Autopay set
Installment 409/01/26$450.00Scheduled

Receipt emailed to Tiara

05Teach and graduate

Lessons, transcripts and certificates

Students learn in the built-in LMS. When they finish, mark them complete and their transcript and certificate are ready.

  • Video lessons and quizzes (Growth and up)
  • PDF transcripts with GPA
  • Completion certificates on your own design
Start free trialBook a demo

LMS · Cosmetology theory

Tiara Washington

Complete

Lessons

  • Infection controlDone
  • Haircutting fundamentalsQuiz 92%
  • Chemical servicesDone
  • State board reviewDone

Transcript

  • TheoryPass
  • PracticalPass
  • Clock hours1500 / 1500

Certificate of completion

Tiara WashingtonCosmetology
Watch the 24-minute demo

Interest form follow-up

No student gets ignored or left behind

Most people who fill out your interest form aren't ready to apply that day. Completra follows up with every one of them by text and email, in your school's name, until they apply or say stop.

  • Follow-ups on day 1, 3 and 7, then an optional nurture through week 12 and beyond on careers, cost, payment plans and schedules
  • Uses each program's real tuition and payment plans
  • Class start-date reminders 10 days before each cohort begins
  • Stops on its own when they apply, enroll, reply or opt out, with quiet hours and weekly limits
  • See which message led to each application, and a Warm leads list of who is engaging

Follow-up · Aaliyah Brooks

Cosmetology inquiry

Nurturing
  • Day 1Thanks for your interestEmail
  • Day 3Questions about the program?Text
  • Day 14What the career looks likeEmail
  • Day 28Tuition and payment plansEmail
  • 10 days outYour class starts June 2Email
  • AppliedFollow-up stops on its ownDone

Aaliyah started her application

Tiara in a navy cap and gown holding her diploma

Follow one student

Tiara's path, from application to certificate

  1. 01
    She applies.Completra sends the pre-assessment, background check and document requests your program needs.
  2. 02
    You approve.Everything she sent is in one place. One button.
  3. 03
    She signs and picks how to pay.E-signed enrollment agreement and a payment plan, with reminders and receipts sent for you.
  4. 04
    She learns.Lessons and quizzes in the LMS, and clock hours from attendance on her record.
  5. 05
    Her hours reach state board.You see who is close, who is behind and who is ready.
  6. 06
    She graduates.Mark her complete. Her transcript and certificate are ready.
See Tiara's full story

Sample student and data.

For your program

See how Completra works for your school

Completra works for any trade or vocational school, whatever you teach, one program or many. Pick an example to follow one student from application to certificate.

Teach something else? Completra works for any training program. Set its own hours, documents, payment plan and certificate.

  • FERPAaligned
  • AES-256at rest
  • TLSin transit
  • Auditfull log

Security

Built to protect student records

SSNs, financial and health records are encrypted in transit and at rest. Staff sign in without passwords, and every change is logged.

What changes

Same school. Less busywork.

Here is what each job looks like today, and with Completra.

  • Clock hours

    TodayCounted by hand

    With CompletraCounted from attendance

  • Documents

    TodayLost in folders

    With CompletraOn the student record

  • Enrollment

    TodayPaper forms and email

    With CompletraRuns on its own

  • State board registry

    TodayTyped up every month

    With CompletraOne click

  • Audits

    TodayTwo weeks of digging

    With CompletraAudit-ready all year

  • Your tools

    TodayA bill for every app

    With CompletraOne flat price

Pricing

One flat monthly price

No per-student fees. Foundation, Growth and Mastery start with a 21-day free trial. A credit card is required to start, and you won't be charged if you cancel before day 21. Custom plans don't include a free trial, because our team builds your school's automations for you.

Foundation

$299/month

1 to 3 programs

  • Forms and applications
  • Payment plans and online payments
  • E-signed agreements
  • Transcripts and certificates
Start trial

21 days free · card required

Growth Most popular

$499/month

4 to 6 programs

  • Everything in Foundation
  • Student portal
  • Built-in LMS
Start trial

21 days free · card required

Mastery

$699/month

7 to 10 programs

  • Everything in Growth
  • AI chat widget
  • State exam prep
Start trial

21 days free · card required

Institution

Custom

11+ programs

  • Everything in Mastery
  • Multi-campus
  • Dedicated onboarding
Talk to us

Priced for your school · no free trial, we build your automations

Annual billing: 2 months free. Student payment plans are included on every plan.

FAQ

Frequently asked questions

Does Completra work for my type of school?
Yes. Completra works for any trade or vocational school, whatever you teach, one program or many. Set each program's own required hours, documents, payment plans and certificate.
How long does onboarding take?
Most schools are set up in one sitting. Enter your program details to set up your automations, add your interest form, contact form and program links to your website, and connect Stripe, PayPal or Square. Then you're up and running.
Do Custom plans include a free trial?
No. On a Custom plan our team builds your school's automations for you, so billing starts when we begin that work instead of after a free trial. Foundation, Growth and Mastery include the 21-day free trial.
Is there a contract?
No. It is month to month, and you can cancel anytime.
Can we import our current student data?
Yes, by CSV.
What happens to our data if we cancel?
Everything exports to CSV. Data stays accessible for 90 days after cancellation.
Which reports can I export?
The monthly Master Student Registry and NACCAS annual report data.
How long is the demo?
24 minutes. Watch it now or pick a time that suits you, and ask questions as you watch.
What happens after someone fills out our interest form?
They get follow-ups by email and text on day 1, 3 and 7. If you turn on the enrollment nurture, it keeps going about careers, cost and start dates until they apply, enroll or opt out.
Can students pay on a payment plan?
Yes. Set pay in full, installments or a deposit for each program. Payments go to your own Stripe, PayPal or Square account.
Can a sponsor or workforce board pay for a student?
Yes. Sponsored students apply with no application fee, and you can email the sponsor an invoice and the signed enrollment agreement.

Still have a question? Send us a message and we'll get back to you within one business day.

Contact us

Behind every completion is Completra.

Watch the 24-minute demo, or start a 21-day free trial.

Book a demo or start a 21-day free trial
A graduate in a cap holding her diploma

21-day free trial

Start your free trial

Run enrollment, payments, clock hours, documents and your state board registry in Completra for 21 days.

  • Foundation, Growth and Mastery include the trial. Custom plans don't, because our team builds your automations.
  • A credit card is required to start. Cancel before day 21 and you won't be charged.
  • Month to month, cancel anytime
Start my free trial Rather see it first? Watch the 24-minute demo